Everything Mind That, in one place.
One platform.
Every part of the work.
Jobs, assets, contractors, sites, compliance and automation — the full Mind That platform on one page. The same tools Niche FM uses daily across some of New Zealand's largest portfolios.
Jobs Waiting Acceptance
Jobs & Work Orders
Jobs managed simply
- Manage jobs with no-fuss.
- Track a job's progress at all times with a full vendor portal.
- Keep communications centralised with full transparency.
- Real-time health & safety — notify vendors of hazards and promote a safe working environment.
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Categorise job types
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Customise job progress with custom statuses
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Full job specifications with PDF exporting
Key Features
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Powerful search and filters
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Track progress
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Site HSE and hazard management
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Multiple vendor assignment
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Scheduling
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Track budgets, costs & invoices
Asset Register & PPM
Every asset, every site, every certification
- Manage assets across departments & facilities.
- Group assets into single records for bulk purchases.
- Easily record serial, make, model & any custom data.
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Track tickets & jobs across single or multiple assets — gauge frequency
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Location management
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Categories & tags for clean organisation
Key Features
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Planned preventative maintenance (PPM) scheduling
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Depreciation & quality recording
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Certifications & warranty documents in one place
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Multiple jobs against a single asset
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Custom fields
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Full asset history & audit trail
Mobile Friendly
Manage jobs from anywhere with a fully mobile-compatible view. Contractors run jobs from their phones.
Works with Xero & API-compatible apps
Import bills directly from Xero. Track when vendors haven't invoiced and stay on top of budgets and cashflow.
Real-time Cost Control
Track budgets and actual costs. Set automated cost approvals and highlight unexpected expenditure.
CRM
Single interaction point
Manage tenants, vendors and landlords from one centralised platform. Track both individual and organisational interactions and notes. Know when contracts are about to expire or a vendor's qualification is about to lapse.
Key Components
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Tenant CRM
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Vendor CRM
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Landlord CRM
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Site & location management
Key Features
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Individual contacts
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Track emails & communications
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Store notes & comments
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Track documents & qualifications
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Custom fields
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Workflow automation
Built for how the work actually runs.
The most intuitive facility & asset platform on the market.
Effectively track and manage facility resources, assets and equipment. Mind That logs location, purchase date, warranty, maintenance history and expected lifespan so you can anticipate upcoming work and plan upgrades.
One platform across departments and facilities — search, filter and find any record in seconds.
Streamline operations with recurring schedules, automatic work-order creation and rule-based assignments. Set alerts so a job near its due date pings the right person before it slips.
Manage planned preventative maintenance (PPM) tasks more efficiently than ever — without anyone having to remember.
Mind That's auditing feature captures every modification, email correspondence and job touching each record. A full audit trail real auditors can actually read.
Who changed what, when, and why — at your fingertips. From minor tweaks to major updates, nothing goes unnoticed.
Custom Fields
Capture data not provided by default fields. Create your own fields — used to capture data or populated by workflow automations.
Workflow Automation
Super-power CRM and jobs with automation. Internal alerts, automated emails, expiry reminders, field completion — based on actions or time.
Audit Log
Every change to a CRM, job or asset is logged with a traceable timeline. Built around what auditors actually want to read.
Branding & Customisation
Make it your own
Harness the power of customisation. Set up your own brand. Manage multiple clients? Run multiple customised workspaces side by side.
Key Features
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Set your own logo
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Set your own brand colours
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Personalised subdomain
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Email templating
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Multiple workspaces with their own customisations
Multiple Workspaces
Perfect for managing several clients. Set up your own white-label brand. Each workspace inherits your own colours and logo — and your clients can have their own brand on theirs too.
Email Templating
Create your own email templates with full mail-merge tags. Set up layouts, brands and text.
A few more things.
Worth mentioning
Other features that help you manage facilities, assets, and the people who keep them running.
Dashboards
Quickly see and digest key events with dashboard widgets. Show vendors on site, display saved searches, create quick-access links and view key indicators.
Sites & Locations
Track and manage sites. See every active job on a site. Set hazards applicable to a job and define site-template rules to keep teams compliant.
Powerful User Management
Give access to any contact belonging to a site, vendor, tenant or landlord and turn them into a user. Build user groups and specify exactly how each group interacts with data.
Documents & Qualifications
Track documents against an organisation or individual qualifications. Know when a record is on the verge of expiring. Automate renewal notices in a proactive approach.
No-password Portals
Single, secure pages for any job, asset or vendor. Share progress and documents with contractors and stakeholders — without juggling logins.
Search & Filter
Powerful, fast search across every record. Saved filters keep the day-to-day views you live in one click away.
Want a demo?
We would love to show you around. Drop us a line below and we'll be in touch to walk through Mind That with you, one-on-one.
